Cancellation and Refund Policy
All cancellations must be sent in writing to the
conference email box:
icimip@126.com and
are subject to the following cancellation charges:
* Conference registration cancelled before Jan. 25,
2026 with reasonable grounds: 100% of the payment
will be refunded, however an administration fee of
30USD will be charged for the service.
* Conference registration cancelled before Feb. 25,
2026with reasonable grounds: 50% of the payment
will be refunded.
* Conference registration cancelled before Mar. 15,
2026 with reasonable grounds: 30% of the payment
will be refunded.
* Conference registration cancelled after Mar. 15,
2026 with reasonable grounds: the payment will not
be refunded.
** 1. The above item is based on deduction for any
bank transfer fees (30USD). 2. In case of visa
rejection, no-show or early departure, no refund of
registration fees will be made. 3. All refunds will
be processed after the conference. 4. Due to force
majeure including but not limited to earthquake,
natural disaster, war and country policy, organizer
reserves the rights to change the conference dates
or venue with immediate effect and does not assume
responsibility for any additional costs, charges, or
expenses; to include, charges made for travel and
lodging.
| Registration Item | Regular Registration | Onsite Rigistration |
| Author (IMIP Reviewer) | 480USD | -- |
| Author (Student) | 530USD | -- |
| Author (Normal) | 580USD | -- |
| Presentation Only | 430USD | 460USD |
| Listener(Normal) | 350USD | 380USD |
| Listener (Including Japan Invitation letter) | 480USD | -- |
| Additional Paper | 360USD | -- |
| Additional Page | 30USD/per page | -- |
| Extra Proceeding | 60USD | -- |
| Academic Visit | 200USD | 200USD |
Please note IMIP is not authorized to assist with the VISA
process beyond providing the Notification of Acceptance Letter
and Invitation Letter (after registration) issued by the IMIP
conference group.
Should your application be denied, IMIP cannot change the
decision of the Ministry of Foreign Affairs, nor will
IMIP engage in discussion or correspondence with the MOFA or the
Embassy on behalf of the applicant. The
registration fee cannot be refunded when the VISA application of
individual being denied.
